Outlook calendar how long

Any updates to the meeting are only sent to the original attendees, not the forwarded users. For example, you modify the date or the time of a meeting. If you do not send an update, invitees will not be informed of the new meeting time.

Meeting updates to Title, Notes, and Add Attachment are sent and automatically moved to the attendees Deleted Items folder e. If you are the organizer, no one is notified that you are canceling the meeting. If you are an attendee, no one is notified that you are not attending. If you didn't organize the meeting, don't modify your calendar item - We recommend that you do not put personal notes in the body of a meeting item in the calendar.

If you are an attendee of this meeting, your notes will be lost if a meeting update is received. If you are the organizer, your personal notes will be sent to everyone on the attendee list. You may not always know who is a subscriber on the list and tracking information of responses isn't reliable. Schedule end dates on recurring meetings - Microsoft recommends that you set an end date no more than 6 months when you schedule a recurring meeting.

When you add a definite end date, you may prevent issues that may occur if you have to update the meeting several times. If you schedule an end date on meetings, you can create a new meeting if you realize that the meeting has to be frequently modified. To change an entire series of meetings , cancel the original meeting and create a new one. To change one instance, cancel just that meeting and create a new one to replace it.

Always put an end date on a recurring meeting. A "corrupt" meeting will remain that way until you delete it. If it is a recurring appointment, delete all occurrences and reschedule it. Avoid frequent changes - Recurring meetings can become lost or duplicated if they are modified too many times. If you have a series that requires many changes, like multiple location changes, cancel the series for everyone and create individual meetings instead. When reserving a resource, invite the resource as a Resource attendee.

Do not schedule the meeting directly on the resource calendar. Scheduling directly on the resource calendar bypasses the meeting conflicts check and you may end up double-booking a room. Invite the room as a resource instead. Recurring Meetings -- when scheduling a recurring meeting with a resource, be sure to open the acceptance message. If there is even one conflict with the dates of the recurring meeting, the resource will decline ALL meetings.

Pay close attention to the meeting responses. Archive or delete older meetings and appointments. For best performance, Microsoft recommends having less than items on a Calendar.

This is especially helpful for others viewing your calendar. Don't send attachments with meeting invites. Store and share attachments via OneDrive or some other network or cloud space that attendees can access.

This helps keep the size of people's calendars smaller and allows for attachment updates without resending meeting requests. If you receive an invite with an attachment, save it to your network space then delete the attachments from the meeting.

A corrupt meetings will remain that way until you delete it. If the corrupt meeting is a recurring meeting, delete the entire series and reschedule the series. See Outlook Troubleshooting Tools for some tips on troubleshooting issues. Skip to main content. The University of Iowa Search. Delegates Only ONE person should process meeting invites - Make sure that only one user for each mailbox receives and processes meeting requests.

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You should upgrade or use an alternative browser. Thread starter Guest Start date Nov 28, Is there a time limit, e. The appointments will stay in your calendar until they're either deleted, move manually to an archive or auto-archived. Thanks Vince Vince Averello said:.

Click to expand For Personal Folders, it depends on what you set it for in the Archiving tab of the calendar's propeties. For Exchange, it is usually the same except the Admin can set aging policies on your mailbox. All unsolicited mail sent to my personal account will be deleted without reading. Post reply. Ask a Question Want to reply to this thread or ask your own question? Ask a Question. Similar Threads How do I keep appointments in Calendar after they've occurred? How do I keep appointments in Calendar after they've occurred?

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